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Reimbursement for DreamBuilder expenses
Procedure for Reimbursement for DreamBuilder expenses:
Note: We do not reimburse non-approved expenses. However, if you are a DreamBuilders' leader delegated to obtain approved supplies or equipment for our DreamBuilders' missions, here is how you handle payments or reimbursements.
(1) Out of Pocket Expense:
- Be sure that your expense is pre-approved by DreamBuilders leadership
- Do not mix personal expenses with mission expenses
- eg.: You picked up a box of nails and grabbed a soda. Make it two separate purchases so that only the nails appear on the receipt.
- Staple all receipts to a Reimbursement Request Form.
- Download a copy of the Reimbursement Request Form from here: Expense Form
- Fill in all lines, total the receipts, and submit to John for processing.
- If you haven't received reimbursement within 2 weeks, contact John.
(2) Using the church credit card:
- Be sure that your expense is pre-approved by DreamBuilders leadership
- Do not mix personal expenses with mission expenses
- eg.: You picked up a box of nails and grabbed a soda. Make it two separate purchases so that only the nails appear on the receipt.
- Staple all receipts to a Credit Card Payment Request Form.
- Download a copy of the Credit Card Payment Form from here: CC Expense Form
- Fill in all lines, total the receipts, get John's signature, and submit to St Mark's for processing.
- IMPORTANT:
Because it takes 2 weeks to process, you MUST submit the form and receipt immediately. Otherwise we cannot make the credit card payment on time, which costs us a $35 late fee plus interest on all unpaid charges.